3 min read
Is Your Publishing Workflow Still Playing Catch-Up?
Let’s be honest-regulatory publishing is a high-stakes game. The deadlines are tight, the expectations are sky-high, and the room for error. Practically zero.
Yet many teams are still stuck in workflows where quality control (QC) comes in at the very end, like a fire drill right before the finish line. That’s when issues pop up-broken links, formatting inconsistencies, missing bookmarks-and suddenly, your team is scrambling to fix things that should’ve been caught way earlier.
Sound familiar?
Here’s the kicker: we’ve seen that 75-80% of publishing effort often goes into manual checks and rework, while the actual publishing takes up just 30-40%. And the final submission review? Sometimes it gets less than 1% of the overall time.
So, what if we could flip that script?
What If QC Didn’t Come Last?
Imagine this: instead of QC being a stressful last step, it’s just... part of the flow. As your team writes, assembles, and prepares documents, quality checks are happening in real time-quietly catching issues, flagging them, and helping fix them before they snowball.
That’s the vision behind how we built QC in Freya Fusion. It's not just another layer of software-it’s a smarter way of working.
Smart QC, Right Where You Need It
With Freya Fusion, QC isn’t something you “do later.” It’s baked right into the process. Here’s how that changes the game:
- Errors are caught early
No more discovering broken hyperlinks during final assembly. Bookmark missing? Metadata mismatch? You’ll know right away. - Workflows run in parallel
One team is reviewing a section while another is prepping the next. QC doesn’t hold publishing hostage anymore. - Senior staff get to focus on the important stuff
Automated checks handle the routine. Your experts spend time on strategy, not scanning bookmarks.
Think of it as a redistribution of effort:
| Before: Traditional Model | After: Embedded QC Model |
|---|---|
| QC happens after publishing | QC is integrated from the start |
| Manual checks at the end | Continuous validation throughout |
| Frequent back-and-forth | Fewer corrections, more flow |
| Final checks under time pressure | Final checks = light polish |
With embedded QC, every stage-authoring, QC, publishing-becomes part of a seamless quality pipeline. The result? Higher submission confidence, every time.
Beyond the Basics: How Freya Fusion Actually Automates Your Workflow?
We’ve in-built Freya Fusion with some smart automation and validation tools so your team doesn’t have to manually catch errors, repeat publishing cycles, or depend on last-minute reviews to ensure compliance.
Automated Document Checks
Think of these as your behind-the-scenes guardians:
- Checking hyperlinks, TOCs, headers, layouts-all on the go
- Flagging anything that’s out of place
- Summarizing issues with quick suggestions to fix them
Submission-Ready Compliance
Before your dossier ever leaves the building, we:
- Check file naming, structure, and metadata alignment
- Make sure your package plays nice with agency expectations
- Plug straight into issue trackers if something needs fixing
AI-Powered Navigation Builder
This one’s a little magic:
- It parses your PDFs, finds all those links and citations
- Flags anything ambiguous or broken
- Adapts to your specific submission style or region’s guide
So, What’s the Benefit?
- 📉 Less rework
When issues are caught early, you don’t end up doing the same thing twice (or thrice). - 🚀 Faster submissions
Parallel QC + instant validations = tighter turnaround times. - 📋 Better consistency
No more formatting surprises. Everything stays clean and compliant. - 💸 Lower costs
Fewer corrections = less time wasted = happier budget. - 📈 Room to scale
Have 10 submissions coming up? No problem. You don’t need to double your headcount. - 👥 Smarter use of your team
Let automation handle the repetitive stuff. Let your experts focus on what matters.
Visualizing a Smarter Publishing Journey
Here’s how most teams operate:
Author → Assemble → THEN do QC → Panic → Submit
Now imagine this instead:
Author → QC happens instantly → Fix early → Assemble with confidence → Submit smoothly
It’s not just about saving time (though you will). It’s about working smarter-catching issues before they slow you down, and making sure every submission feels calm, controlled, and compliant.
Curious What This Looks Like in Action?
We’d love to show you how Freya Fusion fits into your world.
Because quality shouldn't be the last step. It should be every step.